Registration and Withdrawal
Registration
A student must be officially registered to earn credit for a course in the semester in which credit is sought. Registration is complete only when the student has officially registered and satisfied all financial obligations to the University or has made satisfactory financial arrangements with Student Accounts. New students course-register prior to the first day of classes; returning students course-register during the current semester for the following semester. All financial obligations must be met prior to the first day of classes, and until they are, registration is not complete. The deadlines for late registration are found in the academic calendars.
Registration takes place in November for the spring semester, In February for the summer semester, and April for fall semesters when students course-register using Fish ‘R’ Net . This process generates a tuition bill for which payment is due approximately three weeks before the semester begins. Students who have not made arrangements to pay their tuition may be dropped from their courses.
Ultimately, the student is responsible for all registration, add, drop, and withdrawal activities on his or her record at the University. Registration should be done at the earliest opportunity to minimize the chance of being closed out of a course and to ensure that the University has accurate enrollment numbers to use in course-related decisions. Students may attend only classes in which they are registered. Students verify their registration using Fish ‘R’ Net to be sure they are attending the correct classes and sections. A student must be registered in a course to receive a final grade.
With the exception of a canceled course, only the student may make a change to his or her registration. Faculty members cannot add a student to a class or withdraw a student from a class. If web add activity is allowed, the student must make all changes using Fish ‘R’ Net; if add web activity has ended, the student must make all changes using the online late course add form.
It is the student’s responsibility to know and register for the courses appropriate for his or her program requirements. The advisor provides assistance but is not responsible for the student’s course selection or errors in choosing courses. Students should be aware of and meet all of the dates and deadlines for registration, drop/add, and withdrawal from courses. Registration, adding, dropping, or withdrawing from a course after a published deadline must be approved by the dean.
Schedules and grade reports are available in Fish ‘R’ Net.
The University reserves the right at any time to make changes deemed advisable in policies and procedures, as well as in tuition and fees, and to cancel any course if enrollment does not justify continuance.
Change of Course (Drop/Add)
No change of course is permitted after the last date for such change as listed in the semester academic calendar.
Tuition and other appropriate charges will be fully assessed in keeping with the published University Refund Policy.
Withdrawal and Absences
Withdrawal From St. John Fisher University
A student who withdraws from all courses in a semester is considered to have withdrawn from the University and must officially submit the online Withdrawal Request Form to complete the withdrawal process. Failure to officially withdraw will result in the grades of “F,” “U,” or “FA” being assigned. Tuition and other appropriate charges will be fully assessed in keeping with the published University Refund Policy.
Withdrawal for Students Called to Active Military Duty
Students called to active duty must provide the University with a copy of their military orders and follow these steps to withdraw from the University::
- Schedule an appointment with the school dean or department chair to discuss academic options. Depending on the point in the semester, the student may choose to withdraw without academic record or to take grades of “W” in all courses or to pursue grades of “I” in all courses.
- Schedule an appointment with Student Accounts to discuss the financial ramifications of the different academic options to determine which option will be the best choice financially. The student may be referred to the Student Financial Services for additional discussion.
- Submit the online Withdrawal Request Form to complete the withdrawal process.
If the student chooses to withdraw, it must be a full withdrawal; the student may not choose to remain in some courses and withdraw from others. Residence hall room and board will be prorated in accordance with University policies. Failure to provide the military orders will result in normal withdrawal processing.
Leave of Absence
A student who will be away from the university for more than two semesters should request a leave of absence. To request a leave of absence, the student must submit a written request for a Leave of Absence to the School Dean. The request must specify the reason for requesting the leave, a time limit (not longer than two years), and an outline of how the student plans to complete the program requirements upon return. The dean, in consultation with the program director, will review the student’s request. The student will be notified in writing of the decision. An approved leave of absence does not automatically extend the student’s time to degree completion beyond the standard 6 years from initial matriculation, and may also result in the need to repeat some previously completed coursework.
A student on leave who does not return at the end of a leave will be withdrawn from the University as of the date the leave began. If enrollment has been discontinued for more than two semesters, but less than two years, a student must contact the Office of Transfer and Graduate Admissions to complete a modified readmission process. If enrollment has been discontinued for more than two years a student must repeat the full admissions process.